Email sync: Gmail and Outlook

How do I connect Gmail or Outlook so Green Weka can read, send and summarise my emails and action items?

What it does

Green Weka brings your Gmail and Outlook emails together, so you never miss an important message or task. Every email is analysed in the background. Action items, like jobs to book or quotes to send, are pulled out automatically and shown on your main Action Items card. This card sits on your dashboard with tasks from calls, chats and in-person conversations. Each email action item has a "View email" link, which opens the original message in your own webmail. If a reply in an email thread settles a task, Green Weka closes it for you and notes why. Older items from earlier emails in the same thread are labelled "Earlier email in this thread."

Green Weka sorts your inbox into Focused and Filtered. Focused shows what matters most, while Filtered keeps newsletters and junk out of your way. This helps you spot important emails fast. You won't see a separate email page in Green Weka, emails are captured and analysed in the background, and you see the results through action items, summary emails, and by asking the assistant.

You can send and reply to emails using the assistant for both Gmail and Outlook accounts. Reading, searching, and summarising works for both as well. If an email contains an event, you'll see one-tap buttons to add it to Google Calendar, iCal, or Outlook (if Outlook Calendar is connected). These buttons create the event straight away when Google or Outlook Calendar is connected.

The real power is in your voice and chat assistant. You can ask questions like, “What did Stephen email about the roof quote?” or “Show me my latest emails from suppliers.” The assistant always checks your connected inbox, so you get up-to-date answers without scrolling.

How to set it up

1. Sign in to Green Weka on the web or mobile app.

2. On your dashboard, find the Active Connections card.

3. Tap + Add, then pick Gmail or Outlook.

4. Follow the prompts to sign in and give permission. You can disconnect any time from the same place.

Once connected, your emails will start being captured and analysed. Focused Inbox shows what matters, and Filtered keeps the clutter out of your way.

Tips

• All action items from emails are on the main Action Items card, not a separate list.
• You can connect both Gmail and Outlook if you use both.
• Disconnect your email account any time from the Active Connections card.
• Ask your assistant about any email, sender, or topic, no need to scroll.
• Mark action items done as you go, or export them to your other tools.
• For events in emails, use the calendar buttons to add them to your calendar in one tap.

For managing action items, see the Action Items help topic.